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Accounting Specialist

Phoenix Zoo | Arizona Center For Nature Conservation
Phoenix, United States Posted: July 06, 2024

This position is responsible for both Accounts Receivable and Accounts Payable functions. The division of responsibilities may fluctuate between the areas of AR and AP based on seasonality and volume, with the expectation to collaborate with the other Specialist(s) to complete all duties timely and provide backup as necessary. The Receivables functions include ensuring proper recording of revenues and cash receipts in the general ledger, as well as invoicing and tracking related payments. Payables functions include processing vendor payments by check or ACH, ensuring proper coding, and submission of sales tax and 1099 forms.

Essential Duties:
  • Provides quality guest service to both internal and external guests by maintaining a WILD (friendly, helpful, positive, and professional) working attitude and appearance.
  • Participates in ongoing cash room coverage and daily coverage.
Accounts Receivable
  • Responsible for cash receipts, billing records, and data entry for revenues from various points of sale, using the bank statement to ensure completion and accuracy.
  • Prepares and posts journal entries and ensures daily activity is recorded timely with proper month-end cutoff for revenue and cash receipts postings.
  • Prepares monthly account reconciliations as assigned.
  • Performs periodic credit card terminal inventory. Provides guidance in this area.
  • Reviews Accounts Receivable aged trial balance regularly; follows up on past-due accounts.
  • Retains Accounts Receivable records.
  • Works collaboratively with departments by ensuring proper processing, handling and tracking of monetary funds.
Accounts Payable
  • Processes vendor invoices for payment including auditing supporting documentation, assigning appropriate general ledger codes/projects/CIPs, obtaining proper authorizations, researching vendor statements, and responding to department and vendor inquiries.
  • Performs monthly journal entry and reconciliation for Inventory, Purchase Orders, and Group Events activity.
  • Retains Accounts Payable records.
  • Prepares checks for timely distribution, ensuring proper review and signatures are obtained and bank files are transmitted timely.
  • Processes monthly sales tax calculation/payment and the annual 1099 forms.
  • Reviews Accounts Payable aged trial balance regularly; follows up on past-due accounts.
  • Books expenses in the proper accounting period and prepares Accounts Payable accruals and other assigned entries at month end.
  • Reconciles Accounts Payable and other balance sheet accounts as assigned.
  • This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.
  • Management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological developments.) 
  • Accounting degree or equivalent training and experience preferred.
  • Minimum 3 years of experience working with cash and reconciling cash/sales receipts.
  • Minimum 3 years of general accounting experience including journal entries, account reconciliations, accounts receivable and/or accounts payable.
  • Proficiency in 10 key and Microsoft Office applications.
  • Possession of strong analytical and problem-solving skills.
  • Must be reliable and bondable.
  • Ability to pass pre-employment background check and drug test

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