Administrative Assistant I - San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION

• The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff.
• This position reports to a Manager/Supervisor.

WHAT YOU WILL DO

• Provide daily administrative support for assigned team and support other teams as needed.
• Review and distribute mail and emails from assigned accounts to appropriate contacts.
• Follow procedures to produce and process a variety of reports, documents, and invoices; maintain and update files and databases.
• Greet, screen, and assist visitors/callers.
• Schedule assigned director's/manager's calendar, arrange meetings, and take minutes as required.
• Organize and prepare operational materials and routine correspondence.
• May assign work schedules to staff as appropriate and provide lead guidance to administrative staff.

WHAT WE ARE LOOKING FOR

• This position supports the Philanthropy team.
• The successful candidate will have excellent communication and interpersonal skills.
• This position will support multiple team members, field donor inquiries, and help prepare correspondence, proposals, and other materials for high-capacity donors.
• Tasks will require candidate to perform duties onsite.
• Occasional support at donor events may be required. Candidates may be asked to complete a writing sample as part of the interview process.

JOB EXPERIENCE

• Must have at least one year of relevant experience. 

EDUCATION AND CERTIFICATIONS

• High School Diploma required. 

SKILLS AND KNOWLEDGE

• Able to operate moderately complex computer software programs.
• Able to work with others effectively in a diverse environment.
• Able to communicate effectively, both orally and in writing. 

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program
• Be an ally for wildlife by joining our team!
• At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
• All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
• If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
• As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States.
• San Diego Zoo Wildlife Alliance is a drug free workplace.

Salary

• $20.00 hourly