The Assistant Registrar, under the supervision of the Registrar, maintains animal health records and shipping functions within the department, processes permits, and is responsible for the quality and content of animal records. The Assistant Registrar provides institutional data and collection information internally and externally as needed and ensures business continuity in the Registrar’s absence.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Focused on animal health record maintenance, data entry and communication into ZIMS.
- Follow established protocols and AZA standards and compliance for maintaining active and inactive animal records ensuring appropriate retention, preservation, and accessibility.
- Assist in organization and preparation of paperwork required for the acquisition and disposition of collection animals.
- Train staff in animal record keeping, records management and data standards, and confirm daily reporting policies and procedures are followed.
- Assist with running reports as needed.
- Assist in providing training and oversight to volunteers and interns.
- Compile, generate and distribute as directed accurate institution data and collection information.
- Prepare and apply for annual permitting and licensing renewals and reporting, including new applications.
- Assist with monitoring animal loan agreements.
- Create animal shipment invoices.
- Contribute to the development of new policies, procedures and workflow as needed.
- Perform selected duties of Registrar in their absence.
- Perform other duties as assigned.
QUALIFICATIONS
- Associate’s degree in related field or equivalent experience.
- 1-2 years related experience in professional animal records management, preferably in a zoo or aquarium setting is preferred.
- Experience with animal record keeping software such as ZIMS, Tracks or equivalent is preferred.
- Completion of the AZA Institutional Animal Record Keeping Course (IRK), Zoological Registrars Association (ZRA) Training Certificate Program, and/or professional certifications in records or museum management is desirable.
- General knowledge of taxonomy, natural history, animal husbandry and medical terminology is preferred.
- Ability to adapt to changing priorities, multitask and manage multiple projects.
- Proficiency in computer operating systems and common software applications, email management, internet use.
- Basic understanding of wildlife laws and regulations specific to exhibition, breeding, and domestic and international transport is desirable.
- Excellent writing and communication skills.
- Ability to work independently and with a team, self-motivated and have attention to detail.
- Must be able to walk, stand, sit, kneel, stoop, crawl, twist, reach above head, pull bend, climb stairs and ladders, and carry up to 50lbs.
- Must be able to work holidays and weekends.
- Must have a valid driver’s license with reliable transportation
