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Beckman Center Administrative Assistant II

San Diego Zoo Wildlife Alliance
Escondido, United States Posted: October 20, 2025


The Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Vice President/Director/Manager.

WHAT YOU WILL DO
  • Provide advanced-level administrative support to assigned manager and coordinate priorities across departments and units.
  • Schedule and maintain calendar for assigned manager including, but not limited to, setting complex appointments and travel aligned with strategic priorities.
  • Operate and maintain various cloud storage platforms and other on-line tools to leverage systems and reporting for purchasing, finance, legal and other business functions.
  • Positively and professionally represent the organization to all team members and visitors.
  • Research, order, and stock office and specialized supplies.
  • Coordinate, setup and prepare for complex meetings.
WHAT ARE WE LOOKING FOR
  • The ideal candidate will have experience in a professional administrative capacity.
  • This role requires a dependable professional with front desk or receptionist experience and a strong commitment to excellent customer service.
  • They serve as the first point of contact so must possess exceptional interpersonal skills, maintaining a professional and welcoming demeanor at all times.
  • Reliability, attention to detail, and strong verbal and written communication skills are essential.
  • The ideal candidate will be comfortable managing a wide range of administrative, financial, and technical responsibilities to support both day-to-day operations and ongoing departmental projects.
  • The ideal candidate will have the ability to manage individual workloads effectively, excellent organizational, time-management, and multitasking abilities, the ability to acquire vendor quotes and initiate purchase and service agreements, strong skills in financial tracking, data management, and record keeping using spreadsheets, submitting, tracking, and monitoring capital projects and operational budget expenses through appropriate databases, maintain accurate records, files, and financial tracking databases, experience with electronic calendar management and coordinating meetings, strong critical thinking and problem-solving skills, with the ability to adapt to changing priorities, ability to work independently and collaboratively within a team, capable of providing program assistance and specialized departmental support as needed, and advanced skills in Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, and Box, with the ability to learn new systems and stay organized using digital tools.  Familiarity with scientific and biological terminology is a plus.
JOB EXPERIENCE
  • Advanced, diversified, and confidential administrative functions requiring broad and comprehensive experience required.
  • Must have at least two years of administrative support experience.
EDUCATION AND CERTIFICATIONS
  • High School Diploma required.
  • Some college preferred.
SKILLS AND KNOWLEDGE
  • Must have strong organizational skills.
  • Ability to communicate effectively, both orally and in writing required.
  • Ability to operate moderately complex computer software programs required.
  • Ability to handle complex situations with a high level of tact and diplomacy required.
  • Knowledge of Zoology and conservation issues is desirable in some assignments preferred.
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
  • Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
  • Family Passes
  • Complimentary Tickets
  • Local and In-House Discounts
  • Employee Assistance Program
  • Wellness Program.
Salary
  • Hourly Rate: $26.19

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