San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.
HOW YOU WILL IMPACT OUR MISSION
- The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff.
- This position reports to a Manager/Supervisor.
WHAT YOU WILL DO
- Provide daily administrative support for assigned team and support other teams as needed.
- Review and distribute mail and emails from assigned accounts to appropriate contacts.
- Follow procedures to produce and process a variety of reports, documents, and invoices; maintain and update files and databases.
- Greet, screen, and assist visitors/callers.
- Schedule assigned director's/manager's calendar, arrange meetings, and take minutes as required.
- Organize and prepare operational materials and routine correspondence.
- May assign work schedules to staff as appropriate and provide lead guidance to administrative staff.
WHAT WE ARE LOOKING FOR
- This role requires experience in administrative functions, including planning, organizing, and managing tasks independently or collaboratively, with exceptional prioritization and organizational skills.
- The ideal candidate will be proficient in software applications such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and tools for processing orders, acquiring quotes, and managing purchase or service agreements.
- Responsibilities include booking domestic and international travel, processing expense reports, arranging workshops and meetings, troubleshooting event technology, and maintaining timesheets through a web-based system.
- Familiarity with scientific or biological terminology is a plus.
- This is a unique opportunity to contribute to meaningful conservation efforts in a dynamic, collaborative environment.
JOB EXPERIENCE
- Must have at least one year of relevant experience.
EDUCATION AND CERTIFICATIONS
- High School Diploma required.
SKILLS AND KNOWLEDGE
- Able to operate moderately complex computer software programs.
- Able to work with others effectively in a diverse environment.
- Able to communicate effectively, both orally and in writing.
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
- Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
- Family Passes
- Complimentary Tickets
- Local and In-House Discounts
- Employee Assistance Program
- Wellness Program
Fraudulent Recruiting
- Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address.
- We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process.
- San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.
- If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org.
- If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.
- Be an ally for wildlife by joining our team!
- At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
- All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
- If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
- As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United State
- San Diego Zoo Wildlife Alliance is a drug free workplace.
Salary
- $20.00 hourly
