Coordinator, Design Procurement

Join the PRIDE and Brookfield Zoo Chicago’s mission to ignite emotional connections with wildlife that spark conservation action while leading vital programs to protect endangered species.  Our beautiful 235-acre campus offers a living classroom that is home to over 3,500 animals representing 500 species. Brookfield Zoo Chicago is embarking on a groundbreaking, ambitious Next Century Plan to achieve our vision. It is the beginning of an exciting transformative journey! 

• This position contributes to the success of Brookfield Zoo Chicago (“BZC”) by providing sign and print procurement support and coordinating Design Department work flow plus additional production projects as assigned and under minimal supervision to educate our guests about animals and conservation, to raise funds, to share the results of research, to enhance the guest experience at the zoo and to drive attendance as assigned and benefitting BCZ’s mission and in support of the Zoo’s goals for a Sustainable Future, Extraordinary Guest Experience, and  Innovations in Science, Education, Training, and Animal Welfare.
• This is a non-union full-time hourly position, grade 06H with an expected hiring range of $25.68 to $28.25 per hour.
• For our Benefits Summary Information, follow this link to our Benefits Table or copy and paste the following in your internet browser www.brookfieldzoo.org/custom.czs/files/06/06337b2c-b3db-45a2-8eb2-f8362486bd0e.pdf (please refer to the non-union, full-time employee section) and/or refer to the benefit details provided below after the job description information.

Primary job duties and responsibilities:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions of the position.
• Responsible for bidding and purchasing signs and print.
• Consults with Design Director; obtains adequate design specifications to secure competitive bids.
• Consults with designers to ensure specifications are accurate.
• Supports staff in other department purchasing, record keeping, and other administrative duties.
• Purchases copy paper and manages the vendor provided stationery purchasing system for the Zoo.
• Coordinates delivery and mailings as requested.
• Receives Design Request forms and enters into tracking database.
• Periodically generates user reports to track progress of all projects.
• Tracks exhibit maintenance performed.
• Maintains signage and purchasing database.
• Works with managers to track all projects from concept to completion.
• Keeps abreast of new technologies and new vendor resources.
• As requested, researches new materials and sources, serving as the department’s expert in certain areas.
• Works closely with Design Director, Production Manager, and Design Manger, including scheduling and monitoring urgent print and sign production and maintenance needs.
• Handles in-house color copy jobs.
• Records number of printed copies monthly.
• Maintains machines with repair service. Orders supplies as necessary.
• Assists in in-house sign production using techniques including computerized lettering and other materials and equipment.
• Works independently and collaboratively with design team to design and produce in-house signs in a timely manner.
• Delivers signage for internal requests, plan your day boards, and other in-park marketing needs.
• Other duties as assigned.
• Denotes Essential Job Function(s)

Experience Required

• Associate’s Degree in Liberal Arts, Graphic Arts, or related field or four years’ equivalent combination of training and/or experience required.
• High school diploma or educational equivalent (e.g., GED.) required.
• Three years comparable administrative/office/or sign production experience.
• Proficiency with database and word processing software, such as Microsoft Office Suite (Word, Outlook, and Excel) required. Access is a plus.
• Working knowledge of materials and methods used in digital offset printing.
• Strong organizational, communications, interpersonal, and time management skills. • Ability to monitor and maintain budgets.
• Ability to effectively prioritize and juggle multiple projects simultaneously.
• Ability to maintain the confidentiality of privileged information.
• Eye for detail and accuracy critical.
• Good judgment.
• Ability to interact tactfully and effectively with diverse individuals and personalities. Ability to work independently and in teams.
• Strong customer service approach.
• Ability to work effectively under pressure.
• Cultural competency; experience and/or ability to work and interact effectively with a diverse, multicultural audience.
• English fluency at a professional working proficiency.
• A valid driver’s license is required at time of hire. Illinois residents must possess a valid Illinois driver’s license or obtain one within 90 days of hire.
• A valid out-of-state driver’s license is required for out-of-state residents. Desirable/preferred qualifications:
• Print and sign purchasing experience is desirable.
• Basic knowledge of environmental graphics, such as working with signage, banners, and large format digital printing preferred.
• Working knowledge of Adobe Creative Suite, in Design, Illustrator, and Photoshop is a plus.
• Multilingual ability, Spanish fluency a plus.

Further Comments

• Additional information:
• This position description summarizes the primary duties and functions of this position, but should not be considered a complete listing of every duty the incumbent may ever be called upon to perform.
• Must be proactive with respect to communication needs and issues.
• Must be able to work within a fast-paced environment.
• Incumbent is required to gain an in-depth understanding of the organization, its mission, vision, values, and operating philosophies, and how Design activities impact the Zoo and its programs.
• Incumbent is expected to seek out means of enhancing environmentally responsible solutions to design and administration challenges. Incumbent interacts with all levels of staff.
• There may be occasional periods that work weeks will be 40-45+ hours.
• This is an on-site position.

Perks

• follow this link to our Benefits Table or copy and paste the following in your internet browser www.brookfieldzoo.org/custom.czs/files/06/06337b2c-b3db-45a2-8eb2-f8362486bd0e.pdf (please refer to the non-union, full-time employee section) and/or refer to the benefit details provided below after the job description information.

Salary

• This is a non-union full-time hourly position, grade 06H with an expected hiring range of $25.68 to