Are you a strategic thinker with exceptional organizational skills and a talent for driving results? The Santa Barbara Zoo is hiring an Executive Business Partner to support the CEO and executive team, manage key initiatives, and drive operational excellence. Join us in advancing our mission of conservation and education while fostering meaningful stakeholder relationships!
Position Status:
- Full-time, Regular, Non-exempt, Hourly
Compensation:
- $40.12 - $43.00 per hour
SUMMARY:
- The Executive Business Partner serves as a strategic and operational partner to the CEO and executive team, ensuring smooth execution of organizational priorities and the advancement of the Santa Barbara Zoo’s mission.
- This role combines high-level administrative expertise with strategic insight to enhance the CEO’s effectiveness, oversee key initiatives, and foster stakeholder relationships.
- The Executive Business Partner is also responsible for providing high-level administrative support to the CEO and Zoo's executive team, ensuring smooth operations and effective communication within the organization.
- The Executive Business Partner will contribute to creating a collaborative, forward-thinking environment, emphasizing operational excellence, confidentiality, and strategic impact.
Executive Support Functions
Strategic Administrative Support
- Serves as a primary point of contact for the CEO and executive team, managing internal and external communications with professionalism and discretion
- Coordinates complex calendars, travel arrangements, and correspondence to ensure alignment with strategic priorities and organizational goals
- Prepares agendas, briefing documents, presentations, and post-meeting action plans to optimize decision-making and the efficient use of the CEO’s time
- Acts as a liaison between the CEO’s office, the Board of Directors, and other committees, ensuring effective communication and timely follow-up
Operational and Project Management
- Oversees cross-departmental initiatives and special projects, ensuring timely execution and alignment with the zoo’s mission and objectives
- Manages office logistics, including supplies, equipment maintenance, and record-keeping, to ensure seamless operations
- Develops and implements workflows and processes to enhance organizational efficiency, communication, and reporting
- Collaborates on financial planning, budget oversight, and the use of data-driven insights to support strategic decisions
Stakeholder and Donor Relations
- Represents the CEO’s office in interactions with board members, donors, and community stakeholders, fostering positive and professional relationships
- Coordinates donor engagement events, internal awards programs, and fundraising campaigns, contributing to the zoo’s development efforts
- Supports public relations and communication strategies, maintaining the highest level of professionalism in all stakeholder engagements
Meeting Facilitation and Documentation
- Plans and coordinates logistics for meetings, including room bookings, agenda preparation, and distribution of materials
- Provides administrative support during meetings, including note-taking, action item tracking, and follow-up
- Produces weekly internal communications, such as “What’s New at the Zoo,” and ensures all documentation is accurate and professional
Confidentiality and Crisis Management
- Handles sensitive information and executive discussions with the utmost discretion, ensuring confidentiality and integrity
- Acts as a problem solver during crises or unplanned events, ensuring continuity of leadership and organizational operations
Technology and Innovation
- Coordinates IT-related functions, including server maintenance and interfacing with the IT contractor, ensuring efficient technology operations
- Leverages modern tools for project management, data analysis, and communication to enhance productivity
- Stays informed about industry trends and technological innovations to continuously improve executive support functions
Team Collaboration and Leadership
- Fosters teamwork across departments, interacting with department heads as a member of the Zoo’s Management Team to support organizational goals
- Collaborates with staff to build a positive and productive work environment, exemplifying the zoo’s
Marketing Functions
- Performs product research
- Handles purchasing, as assigned
- Coordinates special events, as assigned
- Organization
- Maintains administrative records for the Zoo including official by-laws and institutional history
- Adheres to the Zoo’s policies and procedures as outlined in the Employee Policy Manual
- Exemplifies our Core Values and professional standards
- Attends all-employee meetings
- Attends bi-weekly administrative meetings
- Please go to https://sbzoo.careerplug.com/jobs/2761133/apps/new for the full job description, and apply online.
Experience Required
- Education and Experience:
- Bachelor's degree preferred (business, nonprofit management, or related field)
- 5-7 years of experience in executive–level position(s) License, Certification, or Preferred Qualifications:
- Bachelor's degree preferred (business, nonprofit management, or related field)
- Minimum 5–7 years of experience in executive-level support or a similar leadership support role
- Certifications (CAP, MOS, OM, PACE, or similar) are a plus
- Experience in non-profit, conservation, or zoo-related environments is a plus
- A valid Driver’s License with a good driving record is desirable
Further Comments
- Once you apply, please make sure to check your spam folder if you do not see an email response from the Zoo.
Perks
- Great team, beautiful grounds, great animal collection, sunshine & ocean view almost year-round! Comprehensive benefits package, incl. voluntary supplemental insurances, free parking M-F, a paid conservation day, a paid zoo day to visit another AZA accredited institution, free guest passes, paid time off to take your pet to the vet, unlimited free tea/coffee every morning, 20 discounts on food services and retail purchases, access to the San Diego Zoo Global Academy platform, and much more...
Salary
- $40.02-43.00/hour, DOE
