Safety Sensitive: This is a safety-sensitive position. Regardless of whether you are a medical marijuana licensee, you must receive a negative result on a 10-panel, pre-placement drug screening to include THC, prior to beginning work.
The Zoo
- Tulsa Zoo Management, Inc. (TZMI) is a nonprofit organization driven by our mission of Connecting, Caring, Advocating for Wildlife, People, and Wild Places.
- From trumpeting elephants to squawking parrots, each member of our team is integral to the success of the Zoo as Green Country’s largest paid daily attraction.
- At Tulsa Zoo, the IDEA is a zoo for all.
- We are committed to fostering an inclusive workplace where everyone feels valued and respected.
- Apply today for your opportunity to join our dynamic group of passionate individuals who bring the zoo to life each day, 365 days per year, caring for animals, interacting with guests, educating the public, and managing the Zoo’s grounds, operations, and facilities.
A Few of Your Many Benefits
- Free family-level Tulsa Zoo membership
- Medical, dental, and vision benefits beginning your first day of employment
- 401k
- Unlimited virtual visits with a mental health therapist at no cost to you
- Food, beverage, and retail discounts on zoo grounds
- Generous paid time off plans
Your Job
- The Finance and Accounting Analyst is responsible for the accurate record keeping of all income and expenses, assisting in the monthly preparation of financial statements, accounts payables management, revenue recording, treasury services, reconciliations, and payroll services management.
Your Essential Responsibilities
- If you disclose different abilities, reasonable accommodations will be made to enable you to perform the essential duties and responsibilities of this position.
- Ensure accounting activity is recorded in accordance with generally accepted accounting principles and TZMI policies and procedures.
- Perform accounting entries relating to the preparation of monthly financial statements including revenue and expense entries.
- Manage accounts payable process and maintain vendor files including credit applications, terms, correspondence, reconciles vendor statements, etc.
- This includes maintaining form W-9s and creating and filing form 1099s designated by the IRS. Administer and manage TZMI’s electronic accounts payable documentation system (Papersave).
- Administration of TZMI’s credit card (procurement card).
- Authorize users, manage and authorize credit limits, as well as monthly statement reconciliation and general ledger posting.
- Investigate and resolve vendor or purchasing agent concerns related to bill payments. Work with budget owners to ensure timely [payment of invoices. Prepare accounts payable checks, obtain signatures, and file documentation. Assist employees, vendors, clients or customers by answering questions related to accounts, procedures, and services.
- Create spreadsheets and databases as needed to provide reports and analyze data; furnish internal reports, revise and update reports to be more useful and efficient and furnish external reports as necessary.
- Support the preparation and presentation of monthly financial statements, reforecasting, and annual budget processes for the zoo.
- Assist Vice President of Finance & Administration with external auditors providing necessary information, reconciliations, and schedules as requested.
- Manage payroll process. Review and audit employee time data, including recording of time off reporting on wages, hours, overtime and employee time off to be used in compiling payroll. Prepare and issue employee compensation via the zoo’s online payroll system. Maintain employee paid time off recording and reporting systems.
- Calculate, report, and remit monthly sales tax to the Oklahoma Tax Commission.
- Facilitate and suggest process improvement on accounting and reporting internal controls.
- Record revenue from the point-of-sale system daily, along with other revenue on a daily or weekly basis.
- Preparation and filing of monthly sales tax.
- Responsible for fixed asset tracking, recording of depreciation expense, disposal and monthly reconciliation.
- Assist Vice President of Finance & Administration in special projects, as needed.
- Assume duties of the Vice President of Finance & Administration in their absence.
- Effectively communicate and demonstrate interpersonal skills with all levels of employees in a clear and professional manner.
- Demonstrate and adhere to TZMI’s workplace values.
- Know and follow zoo policies and procedures, including emergency protocols.
- Attend and participate in staff meetings and assigned training sessions.
- Other duties as assigned.
- Supervisory Responsibilities
- This position has no direct reports.
What We Expect
- Required Qualifications, Education and/or Experience
- Bachelor’s degree from college or university; five years related experience and/or training; or equivalent combination of education and experience
- Must be 18 years or older, possess a valid driver’s license, and be insurable on TZMI’s insurance carrier
- Must be able to work weekends, evenings, and holidays
- Ability to read, analyze, and interpret technical journals, financial reports and legal documents; to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community; to effectively present information to TZMI employees, top management, board of directors, and public groups
- Ability to calculate figures and amounts such as discounts, proportions, percentages, algebra, fractions, ratios, and decimals to practical situations as well as advanced mathematical concepts such as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory and factor analysis; ability to use knowledge of such concepts to analyze business reports to make decisions and recommendations.
- Ability to use Microsoft Office 360, Blackbaud Systems, and related software products for performance of duties.
What You can Expect
- Our Values
- We are enthusiastically committed to being part of the Tulsa Zoo community.
- We will all work together as one Zoo Team to support the Zoo’s mission.
- We will value and appreciate everyone and create a safe, understanding, and welcoming environment for all.
- We will all be accountable for achieving excellence.
- We will earn the trust of one another, acting honestly and treating each other with respect.
Physical Demands and Work Environment
- Moving about - occasionally
- Sitting - constantly
- Standing - frequently
- Reaching with hands and arms – occasionally
- Stooping, kneeling, crouching, and/or crawling - rarely
- Exchange of in-person, phone, radio, or digital communication - frequently
- Carrying or lifting up to 50 pounds – rarely
- Pushing and/or pulling up to 50 pounds - rarely
- Exposure to outdoor weather conditions - occasionally
- Exposure to high noise levels- rarely
- Climbing and/or balancing - rarely
- Gripping, pinching, writing, and other hand movements – constantly
