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Management Support Specialist

Smithsonian's National Zoo And Conservation Biology Institute
Washington, United States Posted: June 28, 2024


The Management Support Specialist will serve as an administrative contact and is expected to provide a range of office requests in support of center operations. These requests include programmatic support, procurement, financial reconciliations and oversight, logistics, property management, travel orders, record keeping, initiating HR actions and other operational needs associated with a unit and/or program. 

In this position, you will:
  • Assist Senior Management Support Specialists to develop, analyze, evaluate, and maintain internal cuff record systems, file organization, information, and documentation systems.
  • Procure goods and services by preparing contracts, using a purchase card, and/or creating a purchase order then verifying product or services are accounted for, received, and vendor is paid.
  • Manage multiple complex domestic and foreign travel orders concurrently by preparing travel authorizations/vouchers in Smithsonian's travel system.
  • Provide administrative support to the center/program staff and to senior management to include, point of contact for center, timekeeping in WebTA, may serve as a Property Custodian for high value or sensitive items.
Experience Required
  • You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
  • For this position, specialized experience is defined as experience maintaining financial accounting cuff records; and providing budget, procurement, and personnel management support to an organization.
  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
  • Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
  • You will receive credit for all qualifying experience, including volunteer experience.
  • Be sure to note the number of paid or unpaid hours worked each week.
Or Education:
  • Master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., if related. Or a Combination:
  • Education and experience may be combined to meet the basic qualifications.
  • For a full explanation of this option please see the Qualification Standards.
Special Instructions for Foreign Education:
  • If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study.
  • For instructions on where to fax these documents, see the "Required Documents" section of this announcement.
Further Comments
Education:
  • This position does not have positive education requirements.
Perks
  • Comprehensive Benefits Package
Salary
  • $68,405 - $88,926 per year

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