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Medical Records Specialist

Wildlife Conservation Society: Bronx Zoo
Bronxville, United States Posted: June 11, 2024

The Wildlife Conservation Society is dedicated to saving wildlife and wild lands through science, conservation, education and the management of the largest system of urban wildlife parks in the United States, led by the world-renowned Bronx Zoo. Today WCS is at work in 53 nations across Africa, Asia, Latin American and North America, protecting wild landscapes that are home to a vast variety of species from butterflies to tigers. Our pioneering environmental education programs reach millions locally, nationally and internationally. And the more than 4 million visitors who annually experience our urban wildlife parks are encouraged to learn about our natural world, and inspired to care about its future.

Position Objective 
  • To maintain optimal coordination of information and logistic support for the ZHP clinical and pathology staffs and to assist the office manager.
  • Facilitate staff’s ability to perform their duties in accordance with the requirements of the Society and its collections.
Job Summary
  • The Medical Records Specialist maintains accurate, complete, up-to-date clinical and pathology results, records and databases for the Pathology and Clinical Medicine Departments.
  • As a position that provides service to two departments, the position reports to the Head of the Pathology Department and a Senior Veterinarian.
  • Excellent attention to detail, being proactive and flexible, good organizational skills, and comfort working independently or as part of a team, are all important elements contributing to success in the role.
  • The job involves working with our team of pathologists, molecular scientists, post-doctoral researchers, volunteers and support staff.
  • The position is part of a collaborative pathology department team that works to perform critical activities to meet the goals of the Zoological Health Program and the WCS.
Major Responsibilities:
  • (The Medical Records Specialist performs critical activities related to animal medical and pathology records) Activities can include:
  • Maintain accurate computerized and hard copy clinical and pathology veterinary records for both active and de-accessed animals, updated on a daily basis
  • Receive, distribute, transfer into medical databases and file medical and pathology information and laboratory test results
  • Prepare and collate reports of medical and pathology data
  • Work with veterinary and pathology technicians to track and record laboratory samples and results
  • Assist with shipments of animals by coordinating assembly of medical records and laboratory results, obtaining pending laboratory results, and by interfacing with Animal Records Specialists and veterinarian
  • Create and maintain databases of zoonotic diseases (e.g., West Nile, Johne's, Avian Influenza) of regulatory (City, State and Federal) concern; create, prepare, and submit special reports for tracking state and federally regulated diseases as needed or requeste
  • Effectively communicate with Animal Registrars regarding animal acquisitions and dispositionsSupervise volunteers that perform data entry and/or clinical and pathology record filing; assist staff with software (e.g., ZIMS) related questions/training
  • Assist clerical/administrative/front office and other staff as needed in support of WHC functions; perform other duties as required
  • Assist in departmental budget monitoring, verification, and implementation
  • Candidates with a Bachelor's or Associate's degree (minimum) preferred
  • Preference will be given to candidates with experience working full time in a health setting, preferably in a zoo, aquarium, laboratory animal, or exotic animal setting
  • Ability to prioritize tasks and work effectively and efficiently independently or as part of a team
  • Attention to details and excellent organizational and time-management skills are essential
  • Must be able to work effectively in a high volume, complex, multi-pathologist, multi­ technician health care setting
  • Must be able to read, write, and communicate effectively in English
  • Experience using basic word processing programs and good typing skills are required
Equal Employment Opportunity Disclaimer
  • WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process.
  • We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value.
  • The organization provides equal employment opportunities for all qualified candidates.
  • The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, genetic information or any other covered status or characteristic protected by applicable laws and regulations.
  • It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.
  • Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
  • $50,000 - $60,000

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