The Payroll and Benefits Specialist will process bi-weekly payroll and maintain employee time records and is responsible for assisting with the administration of all benefits and retirement programs, including medical, dental, vision, life-insurance, short and long term disability, and 401(K) plan.
Essential Functions:
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of bi-weekly payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates auditory reports.
- Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
- Performs quality checks of benefits-related data.
- Assists employees regarding benefits claim issues and plan changes.
- Distributes all benefits enrollment materials and determines eligibility.
- Enrolls employees with carriers and process life status changes.
- Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
- Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
- Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
- Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages contribution enrollments and loans.
- Coordinates annual open enrollment for employees.
- Ensure organization remains compliant with all regulations and policies as required based on state and federal requirements, including ACA and FLSA.
Minimum Education/Experience:
- 3+ years of related experience.
- Advanced user of Microsoft Office Excel.
- Associate's degree Business Administration, Human Resources, or related field.
Preferred Education/Experience:
- Thorough knowledge of payroll function including preparation, balancing, internal control, and payroll taxes AND/OR Thorough knowledge of employee benefits, including 401K, COBRA, HIPAA, and ERISA requirements.
- Bachelor’s degree in Business Administration, Human Resources, or related field.
- Previous experience in non-profit setting.
- Experience with payroll software (UKG or similar).
Competencies:
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software (Excel is OFTEN used in this role).
- Compliance Reporting.
- Confidentiality
- Data Entry.
- Technological Proficiency.
- HRIS.
- Strong written and oral communication.
- Teamwork and collaboration.
- Time management.
- Strategic thinking.
Supervisory Responsibility:
- None
Reporting Structure:
- Reports to HR Generalist, HR Director.
Position Type/Expected Hours of Work:
- This is a full-time 40-hour-per-week, salaried position.
- Typical office hours are 9 am – 5 pm M-F. May occasionally require weekend or holiday hours.
Work Environment:
- This position primarily works indoors within a typical office environment.
- Position occasionally requires walking across Zoo grounds.
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is frequently required to sit, talk and hear.
- The employee is constantly required to use hands and fingers to feel, handle or operate objects, tools, or controls; and reach with hands and arms.
- The employee is occasionally required to balance, stoop, kneel, crouch, and walk.
- The employee may occasionally lift and/or move up to 30 pounds.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties:
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Other Requirements:
- Clear background check.
- Clear drug screening.
- Benefits (subject to applicable waiting periods):
- Medical, dental, vision.
- FSA, HSA.
- Short and Long Term Disability.
- Group Term Life Insurance & AD&D.
- 401K with employer match.
- Paid Time Off.
Answer these questions from the employer:
- By submitting your application, you hereby certify that the facts set forth in the above employment application are true and complete to the best of your knowledge.
- Certification
- I certify that the information provided on this application is truthful and accurate.
- I understand that providing false or misleading information will be basis for rejection of my application, or if employment commences, immediate termination.
- I authorize Memphis Zoo to contact former employers and educational organizations regarding my employment and education.
- I authorize my former employers and educational organizations to fully and freely communicate information regarding my previous employment, attendance, and grades.
- I authorize those persons designated as references to fully and freely communicate information regarding my previous employment and education.
- If an employment relationship is created, I understand that unless I am offered a specific written contract of employment signed on behalf of the organization by its CEO, the employment relationship will be "at-will".
- In other words, the relationship will be entirely voluntary in nature, and either I or my employer will be able to terminate the employment relationship at any time and without cause.
- With appropriate notice, I will have the full and complete discretion to end the employment relationship when I choose for reasons of my choice.
- Similarly, my employer will have the same right.
- Moreover, no agent, representative, or employee of Memphis Zoo, except in a specific written contract of employment signed on behalf of the organization by the CEO, has the power to alter or vary the voluntary nature of the employment relationship.
I HAVE CAREFULLY READ THE ABOVE CERTIFICATION AND I UNDERSTAND AND AGREE TO ITS TERMS.
- EEOC AND INCLUSION STATEMENT The Memphis Zoo believes that human diversity is as important as the biodiversity we seek to conserve.
- World-class zoos are comprised of world-class team members representing a variety of backgrounds, perspectives, and skills.
- We value a diverse workplace and strongly encourage people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply.
- The Memphis Zoo is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.
- If you need to request any accommodations for the interview or hiring process, please let the Human Resources team (HR) know.
- HR can be contacted at hrteam@memphiszoo.org.
- The Memphis Zoo participates in E-Verify and is an EEO/ADA/Veteran employer.
- How to Apply: Applications should be submitted via the Memphis Zoo Careers page.
- Please note that any other application submissions will not be considered. www.memphiszoo.org/careers.
Salary
- $45,000/year
