Senior Executive Assistant

The Senior Executive Assistant provides high level administrative support to support needs of the executive office, including but not limited to maintaining calendars, coordinating meetings, receiving and placing calls, communicating on behalf of the executive office, drafting and sending communications, providing guidance to team members seeking the executive's time, and many other roles as assigned. This position reports to the Chief of Staff, and is accountable to the CEO and COO. 

WHAT YOU WILL DO

• Provide primary and executive-level administrative support for the CEO/COO, including coordination and maintenance of all appointments, travel schedules and required signatures and approval authority.
• Assess inquiries directed to the CEO/COO, determine the proper course of action, prioritize actions needed, and delegate as appropriate or manage directly.
• Supervise and manage the work of the Executive Office Assistant, providing guidance and training.
• Develop and edit briefing materials, presentations and speeches along with prepare CEO/COO for internal and external engagements, working with other team members as necessary to provide materials and support. 
• Serve as a liaison between the CEO/COO and executive team, team leaders and external VIPs, maintaining discretion and confidentiality.
• Take meeting notes, track action items, and ensure time is created for CEO/COO to be able to follow up effectively.
• Support CEO/COO with advance preparations for VIP and dignitary meetings and events including introductions, working with other team members as necessary to provide materials and support.
• Support the development of internal and external communications for the CEO/COO.

WHAT WE ARE LOOKING FOR

• This individual should be a strong problem solver who is comfortable asserting priorities, and someone who thrives in a fast-paced environment.
• The successful candidate will have a demonstrated ability to multi-task and will navigate competing priorities.
• Available and accessible to the CEO/COO during established office hours, and beyond normal business hours. Leads and coaches senior administrative staff.
• Fosters teamwork among the executive assistant team.

JOB EXPERIENCE

• Must have at least 5 years’ experience supporting executive office level duties. 

EDUCATION AND CERTIFICATIONS

• Bachelor's degree in related field preferred.

SKILLS AND KNOWLEDGE

• Positive attitude and energy, commitment to the team, and a deep desire to learn are essential to success.
• Able to communicate effectively, both orally and in writing.
• Demonstrated ability to manage highly complex situations with a high level of tact and diplomacy.
• Demonstrated ability to manage multiple projects with competing deadlines using superior time management techniques.
• Able to operate moderately complex computer software programs.
• Must have superior organizational skills.
• Strong working knowledge of best practices for managing schedules and a busy executive office.

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program

Be an ally for wildlife by joining our team!

• At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
• All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. If you req
• uire a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
• As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. 
• San Diego Zoo Wildlife Alliance is a drug free workplace.